Changelog

April 2020

Account Settings

SAML Single Sign-on (SSO) with user provisioning is available for all ComplyAssistant accounts. To set-up your Identity Provider, select Account Settings and click the SSO option.

GRC Software screenshot

Assessments

Assessment questions can now be answered in any order when accessed through the Assessment report.

GRC Software screenshot

Documentation

When creating a new document, you will have the ability to add custom Document Types to your organization’s picklist.

GRC Software screenshot

Within Documentation, you have the ability to archive outdated documents but keep them for reference. These archived documents are notated with an icon under the Status column and can easily be located with the new Archived filter.

GRC Software screenshot

Events

When creating an Event Task, Priorities can now be chosen. In the past, Event Tasks inherited the Priority of the Event.

GRC Software screenshot

Breach Type and Breach Location filters have been added to the Events landing page.

GRC Software screenshot

Question Libraries

In addition to the standard set of Answer Types available when creating a Question Library, you now have the ability to implement a custom set Multiple Choice answers. To create your custom set of answer choices, select the Multiple Choice answer type, and enter your answer choices on any question. Once the question is submitted, your answer options automatically populate when Multiple Choice is selected again.

GRC Software screenshot

March 2020

Categories & Libraries

We have added the following categories and question libraries to ComplyAssistant. If you are interested in adding any of these to your account, please contact us at support@complyassistant.com or submit a ticket from the Knowledge Base.

Categories:

  • NIST 800-171A
  • NIST 800-171r2
  • NIST Privacy Framework v1.0
  • COVID-19

Question Libraries:

Assessments

When reviewing an assessment in consecutive years, the previous years’ response will appear when clicking the history icon near the answer on the Assessment Report. This summary will include the previous answer, risk rating, and documented evidence finding.

GRC Software screenshot

When answering a question from the Assessment Report, all standard navigation options on the question/answer interface (Back, Skip, and Next) will be present for the user.

GRC Software screenshot

An Unassigned filter has been added for Evidence Documentation and Risk Level on the Assessment Report.

GRC Software screenshot

Audits

Walkthrough statements are shown on the Task index page when assigned from a statement on the Audit report.

GRC Software screenshot

ComplyAssistant Mobile

Version 1.7 of ComplyAssistant Mobile is available for all users. Please update to the latest version through the App Store or Google Play if you have not already done so.

Documentation

ComplyAssistant has added a Documentation Picker to areas of the software where a document can be uploaded. This upgraded functionality will allow users to upload a new document and/or select from documents that have already been uploaded.

GRC Software screenshot

Sub Accounts

An Admin user at the parent account level will now only need to credential into the parent account to access all sub accounts. Select the correct URL from the parent account and the sub account will open to the Dashboard.

GRC Software screenshot

2019 End of Year Summary

Audits

The Audits function landing page will now display Audit Reports with their associated identification number and corresponding attachment total. The attachment column will also include statement images from ComplyAssistant’s mobile application.

GRC Software screenshot

A summary of Audit locations has been added to the Audit Report page.

GRC Software screenshot

Tasks

All line spaces in the task description field will be respected once submitted. Previously, line spaces were negated when viewing the task outside of the edit function.

The bottom right task model has been added to all the main pages where tasks can be created.

GRC Software screenshot

Documentation

An archive filter has been added to the Documentation function to properly search for archived files.

GRC Software screenshot

Assessments

The Assessments question and answer interface now allows users to create Tasks associated with a question.

GRC Software screenshot

Add comments to the Assessments question and answer interface. These comments are then synced to their corresponding number on the Assessment report.

GRC Software screenshot

Regulation Management

Compliance and risk level scores are now averaged at the non-risk manageable levels for an increased summary view.

The Compliance Level filter has been updated to highlight gaps instead of conformities.

GRC Software screenshot

Dashboard

The Sub Accounts tab on the dashboard has been updated to prioritize creating, finding, and launching accounts.

GRC Software screenshot

Account Settings

An improved sub-accounts user interface

GRC Software screenshot

Added ability to manage Sub Account users and permissions (e.g. Audit Templates, Categories, Functions, Question Libraries, and Project Templates) inheriting from the parent account. Users can locate this screen by selecting the Sub Account name from the landing page above.

GRC Software screenshot

Added deactivatioin of Sub Accounts.

GRC Software screenshot

Events

A filter for Event Source has been added.

GRC Software screenshot

A Breach Indicator has been added to the Events show page.

GRC Software screenshot

Close and Open Events from the Events show page as opposed to the Events Edit page.

GRC Software screenshot

July 2019

Assessments

The Assessments function has been completely refreshed to provide an improved workflow for the user.

GRC Software screenshot

Content

For all PCI users, we have updated PCI DSS from version 3.2 to 3.2.1. You should see this version update reflected in your account.

Account Settings

The Locations section of Account Settings has been enhanced to provide a better look and feel for the user. The original organizational graphics were replaced with an organizational tree for an easier view into your locations (see below).

GRC Software screenshot

ComplyAssistant’s visual update was accompanied by a technical one that includes the ability to Deactivate unused/closed locations. This functionality is available by selecting one of the locations from the organizational tree and choosing the Deactivate option (see below). Once a location has been Deactivated, you will no longer be able to assign items to this locations within your account but the integrity of your previous use of that location will remain intact. If you would like to reactivate a location after it has been Deactivated, follow the same process and select the Activate option.

GRC Software screenshot

June 2019

Dashboard

The Dashboard’s sub account tab functionality has been enhanced with the ability to create new sub accounts.

GRC Software screenshot

Audits / ComplyAssistant Mobile

The Audit report’s dashboard has been refreshed for an improved user experience.

Audit report exports to PDF have been updated to include a departments column and supporting photographs. Easily identify your selected statement, department, and corresponding picture on an exportable PDF.

The Mobile application user interface has been updated to hold your previous spot in the checklist after interacting with a statement. Conformity and exception based audits should both become more efficient.

GRC Software screenshot

Events

Event types are now customizable by the user. In addition to the Complaint, Issue, and Incident event types, you can now add as many event types as your organization requires.

GRC Software screenshot

April 2019

Audits / ComplyAssistant Mobile

Picture taking capability has been added to ComplyAssistant Mobile’s functionality. Your application will utilize the camera on your mobile device to take real-time photographs once a statement has been chosen for answering. Don’t worry, no photos are stored on your mobile device after the walkthrough has been submitted to ComplyAssistant’s web application. Our second ComplyAssistant Mobile update should reduce the amount of time needed to work through your statements. Once a statement is selected, answered, and noted, ComplyAssistant will take you back to the position in your checklist where you left off, not bring you back to the top of your statement list.

Audit report exports now include departments to easily identify the final location of your findings.

The Audits dashboard has been updated to include new visualizations of conformities and exceptions identified within a report (screenshot provided on website’s ChangeLog).

grc software screenshot

Events

The Event function’s Breach Questionnaire now includes a scoring system for all four Low Probability of Compromise questions. ComplyAssistant will add up your breach score for these questions and give an overall recommendation for answering the questionnaire’s final inquiry, “Taking into consideration the LOW PROBABILITY SCORE and any other important facts and circumstances surrounding the Breach, it is likely that the Breach would present a “low probability” that the PHI is or will be compromised?” For a look at the scoring system, refer to the website’s ChangeLog for a screenshot.

In addition to the updated graphs, a new feature was added to the top right section of the Regulation Management landing page entitled, “New Regulation Management.” This new feature allows the user to start managing a new regulation without leaving the page.

Lastly, all risk ratable notation sections within each Category have been reformatted. The update should make for a better user experience when documenting the various rule sections of each Category.

GRC Software screenshot

March 2019

Dashboard

The dashboard has been completely updated with new graph stylings for each function. We have recognized the need for exception management within our Dashboard graphs and completed our redesign with this in mind.

Regulation Management Dashboard

Contract Management

The ability to assign multiple locations to a contract is now available within Contract Management.

Filtering

A “Select All” choice is now available under the Category and Sub Catagory filtering options.

Audits / ComplyAssistant Mobile

A new version of ComplyAssistant Mobile has been released. Make sure to complete the application update on all Android and iPhone devices.

The audit report graph entitled “Findings by type” has been duplicated at the audit definition level to provide a roll up of information across audit report findings. This graph will update when its corresponding filters are chosen.

Regulation Management

Regulation progress indicators have been added to the regulation management graphs on the dashboard.

February 2019

Dashboard

Regulation Management graphs have been refreshed to display the overall Risk and Compliance Level for each active Category within your account.

Regulation Management Dashboard

Regulation Management

The landing page for Regulation Management has been updated to display all active locations within a Category. Each location graph breaks down overall status of completion, Compliance Level, and Risk Level. To drill down further into these locations, select the location name.

In addition to the updated graphs, a new feature was added to the top right section of the Regulation Management landing page entitled, “New Regulation Management.” This new feature allows the user to start managing a new regulation without leaving the page.

Lastly, all risk ratable notation sections within each Category have been reformatted. The update should make for a better user experience when documenting the various rule sections of each Category.

Regulation Management Software

January 2019

Regulation Management

The Risk Management function received several updates before the end of 2018 starting with its name. Since factors other than risk are managed within the function, Risk Management was renamed Regulation Management. Along with the name change, several user interface enhancements were made including, but not limited to, the elimination of Category/Location selection, new graphs to illustrate risk/compliance level and overall Category management progress, and the redesign of Action Buttons within a Category section drilldown. Screenshots are placed below for visual reference.

Regulation Management Software Regulation Management Software

Documentation

Documents saved throughout the application now have the option to link with multiple Regulation Categories and sub-sections. This enhancement is most easily seen when editing an item from the Documentation function.

Events

An Event ID number has been added to all Events within the application. The ID can be seen from the Events dashboard and when selecting an individual Event.

Audits / ComplyAssistant Mobile

ComplyAssistant Mobile’s Instruction Manual is available for your reference by Clicking Here.

April 2020

Account Settings

SAML Single Sign-on (SSO) with user provisioning is available for all ComplyAssistant accounts. To set-up your Identity Provider, select Account Settings and click the SSO option.

GRC Software screenshot

Assessments

Assessment questions can now be answered in any order when accessed through the Assessment report.

GRC Software screenshot

Documentation

When creating a new document, you will have the ability to add custom Document Types to your organization’s picklist.

GRC Software screenshot

Within Documentation, you have the ability to archive outdated documents but keep them for reference. These archived documents are notated with an icon under the Status column and can easily be located with the new Archived filter.

GRC Software screenshot

Events

When creating an Event Task, Priorities can now be chosen. In the past, Event Tasks inherited the Priority of the Event.

GRC Software screenshot

Breach Type and Breach Location filters have been added to the Events landing page.

GRC Software screenshot

Question Libraries

In addition to the standard set of Answer Types available when creating a Question Library, you now have the ability to implement a custom set Multiple Choice answers. To create your custom set of answer choices, select the Multiple Choice answer type, and enter your answer choices on any question. Once the question is submitted, your answer options automatically populate when Multiple Choice is selected again.

GRC Software screenshot

March 2020

Categories & Libraries

We have added the following categories and question libraries to ComplyAssistant. If you are interested in adding any of these to your account, please contact us at support@complyassistant.com or submit a ticket from the Knowledge Base.

Categories:

  • NIST 800-171A
  • NIST 800-171r2
  • NIST Privacy Framework v1.0
  • COVID-19

Question Libraries:

Assessments

When reviewing an assessment in consecutive years, the previous years’ response will appear when clicking the history icon near the answer on the Assessment Report. This summary will include the previous answer, risk rating, and documented evidence finding.

GRC Software screenshot

When answering a question from the Assessment Report, all standard navigation options on the question/answer interface (Back, Skip, and Next) will be present for the user.

GRC Software screenshot

An Unassigned filter has been added for Evidence Documentation and Risk Level on the Assessment Report.

GRC Software screenshot

Audits

Walkthrough statements are shown on the Task index page when assigned from a statement on the Audit report.

GRC Software screenshot

ComplyAssistant Mobile

Version 1.7 of ComplyAssistant Mobile is available for all users. Please update to the latest version through the App Store or Google Play if you have not already done so.

Documentation

ComplyAssistant has added a Documentation Picker to areas of the software where a document can be uploaded. This upgraded functionality will allow users to upload a new document and/or select from documents that have already been uploaded.

GRC Software screenshot

Sub Accounts

An Admin user at the parent account level will now only need to credential into the parent account to access all sub accounts. Select the correct URL from the parent account and the sub account will open to the Dashboard.

GRC Software screenshot

2019 End of Year Summary

Audits

The Audits function landing page will now display Audit Reports with their associated identification number and corresponding attachment total. The attachment column will also include statement images from ComplyAssistant’s mobile application.

GRC Software screenshot

A summary of Audit locations has been added to the Audit Report page.

GRC Software screenshot

Tasks

All line spaces in the task description field will be respected once submitted. Previously, line spaces were negated when viewing the task outside of the edit function.

The bottom right task model has been added to all the main pages where tasks can be created.

GRC Software screenshot

Documentation

An archive filter has been added to the Documentation function to properly search for archived files.

GRC Software screenshot

Assessments

The Assessments question and answer interface now allows users to create Tasks associated with a question.

GRC Software screenshot

Add comments to the Assessments question and answer interface. These comments are then synced to their corresponding number on the Assessment report.

GRC Software screenshot

Regulation Management

Compliance and risk level scores are now averaged at the non-risk manageable levels for an increased summary view.

The Compliance Level filter has been updated to highlight gaps instead of conformities.

GRC Software screenshot

Dashboard

The Sub Accounts tab on the dashboard has been updated to prioritize creating, finding, and launching accounts.

GRC Software screenshot

Account Settings

An improved sub-accounts user interface

GRC Software screenshot

Added ability to manage Sub Account users and permissions (e.g. Audit Templates, Categories, Functions, Question Libraries, and Project Templates) inheriting from the parent account. Users can locate this screen by selecting the Sub Account name from the landing page above.

GRC Software screenshot

Added deactivatioin of Sub Accounts.

GRC Software screenshot

Events

A filter for Event Source has been added.

GRC Software screenshot

A Breach Indicator has been added to the Events show page.

GRC Software screenshot

Close and Open Events from the Events show page as opposed to the Events Edit page.

GRC Software screenshot

July 2019

Assessments

The Assessments function has been completely refreshed to provide an improved workflow for the user.

GRC Software screenshot

Content

For all PCI users, we have updated PCI DSS from version 3.2 to 3.2.1. You should see this version update reflected in your account.

Account Settings

The Locations section of Account Settings has been enhanced to provide a better look and feel for the user. The original organizational graphics were replaced with an organizational tree for an easier view into your locations (see below).

GRC Software screenshot

ComplyAssistant’s visual update was accompanied by a technical one that includes the ability to Deactivate unused/closed locations. This functionality is available by selecting one of the locations from the organizational tree and choosing the Deactivate option (see below). Once a location has been Deactivated, you will no longer be able to assign items to this locations within your account but the integrity of your previous use of that location will remain intact. If you would like to reactivate a location after it has been Deactivated, follow the same process and select the Activate option.

GRC Software screenshot

June 2019

Dashboard

The Dashboard’s sub account tab functionality has been enhanced with the ability to create new sub accounts.

GRC Software screenshot

Audits / ComplyAssistant Mobile

The Audit report’s dashboard has been refreshed for an improved user experience.

Audit report exports to PDF have been updated to include a departments column and supporting photographs. Easily identify your selected statement, department, and corresponding picture on an exportable PDF.

The Mobile application user interface has been updated to hold your previous spot in the checklist after interacting with a statement. Conformity and exception based audits should both become more efficient.

GRC Software screenshot

Events

Event types are now customizable by the user. In addition to the Complaint, Issue, and Incident event types, you can now add as many event types as your organization requires.

GRC Software screenshot

April 2019

Audits / ComplyAssistant Mobile

Picture taking capability has been added to ComplyAssistant Mobile’s functionality. Your application will utilize the camera on your mobile device to take real-time photographs once a statement has been chosen for answering. Don’t worry, no photos are stored on your mobile device after the walkthrough has been submitted to ComplyAssistant’s web application. Our second ComplyAssistant Mobile update should reduce the amount of time needed to work through your statements. Once a statement is selected, answered, and noted, ComplyAssistant will take you back to the position in your checklist where you left off, not bring you back to the top of your statement list.

Audit report exports now include departments to easily identify the final location of your findings.

The Audits dashboard has been updated to include new visualizations of conformities and exceptions identified within a report (screenshot provided on website’s ChangeLog).

grc software screenshot

Events

The Event function’s Breach Questionnaire now includes a scoring system for all four Low Probability of Compromise questions. ComplyAssistant will add up your breach score for these questions and give an overall recommendation for answering the questionnaire’s final inquiry, “Taking into consideration the LOW PROBABILITY SCORE and any other important facts and circumstances surrounding the Breach, it is likely that the Breach would present a “low probability” that the PHI is or will be compromised?” For a look at the scoring system, refer to the website’s ChangeLog for a screenshot.

In addition to the updated graphs, a new feature was added to the top right section of the Regulation Management landing page entitled, “New Regulation Management.” This new feature allows the user to start managing a new regulation without leaving the page.

Lastly, all risk ratable notation sections within each Category have been reformatted. The update should make for a better user experience when documenting the various rule sections of each Category.

GRC Software screenshot

March 2019

Dashboard

The dashboard has been completely updated with new graph stylings for each function. We have recognized the need for exception management within our Dashboard graphs and completed our redesign with this in mind.

Regulation Management Dashboard

Contract Management

The ability to assign multiple locations to a contract is now available within Contract Management.

Filtering

A “Select All” choice is now available under the Category and Sub Catagory filtering options.

Audits / ComplyAssistant Mobile

A new version of ComplyAssistant Mobile has been released. Make sure to complete the application update on all Android and iPhone devices.

The audit report graph entitled “Findings by type” has been duplicated at the audit definition level to provide a roll up of information across audit report findings. This graph will update when its corresponding filters are chosen.

Regulation Management

Regulation progress indicators have been added to the regulation management graphs on the dashboard.

February 2019

Dashboard

Regulation Management graphs have been refreshed to display the overall Risk and Compliance Level for each active Category within your account.

Regulation Management Dashboard

Regulation Management

The landing page for Regulation Management has been updated to display all active locations within a Category. Each location graph breaks down overall status of completion, Compliance Level, and Risk Level. To drill down further into these locations, select the location name.

In addition to the updated graphs, a new feature was added to the top right section of the Regulation Management landing page entitled, “New Regulation Management.” This new feature allows the user to start managing a new regulation without leaving the page.

Lastly, all risk ratable notation sections within each Category have been reformatted. The update should make for a better user experience when documenting the various rule sections of each Category.

Regulation Management Software

January 2019

Regulation Management

The Risk Management function received several updates before the end of 2018 starting with its name. Since factors other than risk are managed within the function, Risk Management was renamed Regulation Management. Along with the name change, several user interface enhancements were made including, but not limited to, the elimination of Category/Location selection, new graphs to illustrate risk/compliance level and overall Category management progress, and the redesign of Action Buttons within a Category section drilldown. Screenshots are placed below for visual reference.

Regulation Management Software Regulation Management Software

Documentation

Documents saved throughout the application now have the option to link with multiple Regulation Categories and sub-sections. This enhancement is most easily seen when editing an item from the Documentation function.

Events

An Event ID number has been added to all Events within the application. The ID can be seen from the Events dashboard and when selecting an individual Event.

Audits / ComplyAssistant Mobile

ComplyAssistant Mobile’s Instruction Manual is available for your reference by Clicking Here.