Healthcare Policy Management Software
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"ComplyAssistant’s cloud-based software solution allowed us to efficiently and effectively manage the entire compliance process, from assessment development and distribution through management of action items." --CIO, Cape Regional Health System
Healthcare Risk Software Designed for Real-World Challenges
ComplyAssistant’s healthcare policy management software helps you centralize, update, and distribute policies across your entire organization. Built specifically as policy management software for healthcare, it gives your team the control and visibility needed to optimize compliance, streamline staff training tracking, and simplify audits—without added complexity.
- ✔ Easy-to-Use Interface
- ✔ Built-In Tools for HIPAA Policy Management
- ✔ Fast Implementation with Expert Onboarding
SOLUTIONS
Solutions of Our Healthcare Policy Management Software
Centralized Policy Repository
Store, manage, and access all your healthcare policies in one secure system.
- ✔Version control and revision tracking
- ✔Easy search and filtering capabilities
- ✔Cloud-based access from anywhere
Automated Policy Workflows
Streamline policy lifecycle from draft to approval.
- ✔Assign approval tasks and set due dates
- ✔Audit-ready documentation trails
- ✔Role-based approval processes
Policy Acknowledgment Tracking
Track policy acknowledgment status across your organization with centralized documentation.
- ✔ Automated notification reminders
- ✔ Digital signatures and attestations
- ✔ Centralized acknowledgment documentation
Real-Time Reporting & Audit Support
Generate reports for audits, inspections, and internal compliance tracking.
- ✔Policy status and compliance reports
- ✔ Acknowledgment logs and compliance reports
- ✔Exportable documentation for auditors
WHO WE SERVE
Who Uses Our Healthcare Policy Management Software?
Whether you manage a large hospital system or a small provider network, our healthcare policy management software ensures consistent communication and compliance oversight without overwhelming your administrative resources.
Hospitals & Health Systems
Centralize thousands of policies across departments and facilities while maintaining consistent standards and reducing administrative burden.
Outpatient Clinics & Private Practices
Stay aligned with HIPAA and CMS requirements without needing a large administrative team or complex document management processes.
Managed Service Providers (MSPs)
Offer your clients a powerful, white-labeled platform to manage healthcare risks, track vendor compliance, and meet HIPAA standards.
Long-Term Care & Senior Living Facilities
Manage care protocols, COVID-related updates, and federal/state policy requirements with streamlined distribution and tracking.
Healthcare Compliance Consultants
Use our platform to deliver comprehensive policy management tools to multiple client sites while maintaining your brand identity.
BENEFITS
Why Healthcare Teams Trust Us for Policy Management
With over 20 years supporting healthcare compliance, our policy management platform reflects the real-world needs of clinical and administrative teams who must balance patient care with regulatory requirements.
Built for HIPAA & CMS Standards
Maintain policies aligned with federal healthcare regulations, including built-in templates and compliance frameworks.
User-Friendly for Admins & Staff
Minimal training required—intuitive interface designed for busy healthcare professionals at all technical levels.
Ongoing Support & Onboarding
Our U.S.-based team ensures successful implementation, staff training, and continued optimization of your policy processes.
Audit-Ready at All Times
Exportable documentation and activity logs help support inspection readiness and meet regulatory compliance requirements.
Case Study: Supporting Policy Management at Hackensack Meridian Health
Challenge:
Hackensack Meridian Health needed a reliable way to organize and manage compliance documentation related to HIPAA-HITECH–Omnibus Privacy, Security, and Breach Notification rules. Their team required a platform that could handle due diligence tracking and mitigation action items across complex regulatory requirements.
Solution:
The organization partnered with ComplyAssistant to support their compliance efforts using our policy repository and professional services. Over a nearly three-year period, the software enabled their team to:
Efficiently store and manage policy documentation
Organize compliance management tasks across multiple HIPAA-related rules
Track due diligence and follow-through on mitigation action items
Conduct annual Security Risk Assessments with ComplyAssistant consultants
Result:
With ComplyAssistant’s software and services, Hackensack Meridian Health was able to improve the organization of their compliance materials and gain confidence in their annual assessments.
According to their Director of Risk, Compliance & HIPAA:
“Their software repository has the ability to store and efficiently organize our HIPAA-HITECH–Omnibus Privacy, Security, and Breach Notification rule compliance management due diligence and mitigation action items. After using ComplyAssistant’s software and working with their team of professional consultants on annual Security Risk Assessments, I would recommend them highly.”
How it works
Healthcare Policy Management Software Features You Can Customize
ComplyAssistant’s healthcare policy management software is innovative, intuitive, and simple to use. It is built and maintained utilizing AGILE methodology, which means we are constantly upgrading, enhancing, and releasing new capabilities.
Furthermore, because our software is cloud-based, you won’t have to worry about maintaining any additional local hardware or technology. Try our software today!
Real-Time Data Insights
Access real-time data for informed, proactive decision-making.
Incident Management
Document incident details thoroughly to ensure that your business follows a consistent approach each time.
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Internal Assessments
Perform location-based evaluations to elicit responses from your organization.
Audits
Stay compliant with government regulations like HIPAA and HITECH with standard and custom audit definitions.
Real time notifications
With automated, real-time email notifications, you can manage and document healthcare compliance actions in a collaborative environment.
Dashboard
See overdue and outstanding tasks, risk and compliance level charts, and recent activities quickly and conveniently.
Contract Management
Using a customizable task workflow architecture, define and assign contract tasks & schedule alerts for key dates.
Tasks
Collaborate to maintain compliance activity, policies, contracts and project tasks with the entire team.
Flexible Regulations
Get comprehensive regulatory material for a wide range of cybersecurity regimes. You may create and publish your own rulesets for governmental regulations without updating your software.
Mobile Audits
Perform audits such as HIPAA facility audits and patient safety rounds all from mobile phones or tablets.
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Vendor Management
With predefined or bespoke external evaluations, you may easily audit your third-party business associates (BAs).
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Risk Register
Easy-to-use risk register takes you through 6 comprehensive steps of collecting and assessing threats across the organization.
Learn More >>
With a comprehensive collection of capabilities, you can customize our GRC software to your organization’s specific requirements. All of your compliance activities may be handled and stored directly in our platform, making it simple to keep track of a wide range of papers, assessments, and reports. Try ComplyAssistant GRC today!
FAQs
FAQs About Healthcare Policy Management Software
What does ComplyAssistant’s policy management feature include?
ComplyAssistant’s policy management solution allows healthcare organizations to easily create, manage, and track policies and procedures in line with HIPAA and other healthcare regulations. The system ensures policies are up to date, easily accessible, and compliant with the latest standards.
Can I customize policies in ComplyAssistant’s platform?
Yes, ComplyAssistant allows full customization of policies to fit your organization’s specific needs. You can tailor documents and procedures while ensuring they align with regulatory standards, making policy management more efficient and relevant to your organization.
How does ComplyAssistant track policy changes and updates?
ComplyAssistant keeps a detailed log of all policy changes and updates. The platform provides version control along with the ability to notify users when updates are made. This functionality helps ensure that everyone in your organization is working with the most current policy documents.
Is there a way to manage policy approvals and workflows in ComplyAssistant?
Yes, you can define and customize approval processes, assign roles, and track approval statuses. This feature helps streamline policy management and ensures all policies are reviewed and signed off as needed.
How does ComplyAssistant simplify policy distribution?
ComplyAssistant tracks revisions, provides version control, along with the ability to notify users when updates are made. This functionality helps ensure that everyone in your organization is working with the most current policy documents.
Can we upload our existing policy documents into the system?
Yes. You can upload existing policy documents in bulk or individually, then manage them using ComplyAssistant’s workflows and templates.
