Centra State Healthcare System
AtlantiCare Healthcare
Inspira Health Network
Penn Medicine
Christian Health Care Center
Metrohealth: University Of Michigan Health

Need Help with Vendor Risk Management?

The HIPAA-HITECH Omnibus final rule makes business associate (BA) monitoring a required component of your HIPAA risk analysis and management process. Did you know that a typical healthcare facility can have hundreds of BA agreements? That makes vendor risk management quite a daunting task, especially if you’re doing it manually with limited resources.

There is an easier, more efficient way to handle your facility’s vendor risk management process – with ComplyAssistant vendor risk management software. Our vendor risk management can help your organization manage a high volume of BA audits with management by exception. Using our software makes it easier to manage the process on your own, or our healthcare compliance consultants can perform audits on your behalf.

Read on to learn more on how vendor risk management software with ComplyAssistant works.

Manage unlimited BAs

Yes, you read that right. Unlimited. With ComplyAssistant’s cloud-based healthcare compliance software, you can collect data and communicate securely with an unlimited number of BAs to assess risk. With our software, your BAs can complete surveys and upload them directly into the online portal.

No more Excel spreadsheets, massive binders of contracts or documents scattered in various departments. With ComplyAssistant, all of your vendor risk management documentation is housed in one place, making it easy for your staff to access. The best part? You don’t lose files, documentation or knowledge when staff leave your organization

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What is Vendor Risk Management?

This fundamental guide walks you through definitions, strategies, roadblocks and solutions to build a vendor risk management strategy that works for your organization.

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Focus where it counts and mitigate risk

Even with hundreds of BAs, not all of them are high risk for HIPAA breaches. Each BA’s level of risk depends on its scope of service. For example, do they create or host protected health information (PHI)? Or, do they access, use or disclose PHI?

ComplyAssistant’s vendor risk management software solution identifies BAs as high, medium or low risk, depending on the scope of service as it relates to PHI. It also includes a filtering feature, which allows you to manage your BAs based on how they rate from a risk perspective.

By analyzing risk level, you can focus your resources on managing the most high-risk vendors and create action items for mitigation. After your initial assessment, ComplyAssistant will even help you calibrate future assessments to be even more efficient. With your personalized vendor risk management program, vendor due diligence can be done right.

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Get automatic email notifications and delivery logs

Have you tried manually sending email reminders to all of your BAs? With so many vendors to keep track of, this is a nearly impossible task in your vendor risk management process. Unless you have ComplyAssistant.

Our vendor risk management software reduces operational time and cost by automatically reminding BAs to update their assessment information. For even more accountability, we audit email delivery success and bounces, so you can keep track of who received reminders.

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Generate detailed and summary reports

Want to analyze trends and follow up on action items your risk management lifecycle? You can export detailed reports and summary reports for each BA in your system. These visual reports make it easy for you to manage the assessment process with each vendor.

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We’ve handled vendor risk management for a variety of healthcare organizations.

“We selected ComplyAssistant to help us with our business associate third party management program. Moving from a 'hard-copy' audit approach to an efficient electronic approach has made this daunting ongoing process more efficient and manageable. We highly recommend ComplyAssistant”

--Technology Director – ISO, Inspira Health Network

Inspira Health Network

“ComplyAssistant’s online portal is what my BAs use to complete surveys and attach documentation. It’s an elegant solution. The team also helped us identify areas of improvement for any at-risk vendors, and consulted with us on communication to help those vendors get up to compliance”

--CIO, Cape Regional Health System

Cape Regional Health System
Ready for a vendor risk management software consultation?

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For more on why healthcare organizations should automate their vendor risk management, read our blog post.